Even the most seasoned presenters know: preparation off stage sets you up for success on stage. Here are eight practical and frequently overlooked steps that will help you feel confident, in control, and ready to make your message memorable.
- Check in early.
Arrive with plenty of time to get familiar with the space. Notice the setup:
- Is there a platform or stage?
- Where will you stand when you’re introduced?
- How many steps will you take to reach the lectern or center stage?
Pay attention to lighting and sound. Is the spotlight on you—not the banner, lectern, or ceiling? Remember, when the lights go down and the volume goes up, audiences often think they can’t hear clearly.
- Make friends with the stage.
When the room is empty, walk the stage. Plan where you’ll stand, when you’ll move, and how you’ll use the space. Actors call this “blocking.” Unnecessary movement distracts from your message; be intentional in your rehearsal. Run through your outline and visualize an enthusiastic audience response. The more comfortable you feel on stage ahead of time, the more relaxed and connected you’ll be when it’s showtime.
- Bring your own timing device.
Staying on time shows respect for your audience. Unless this is a large production with a production company, do not assume you will have a timer. For your own peace of mind, bring an easy-to-read clock or timer, and make sure one is visible. Most speakers misjudge how long they’ve been talking. If you’re including Q&A, plan for a dramatic close and stick to a “must-end-by” time. Professionalism is often measured in minutes.
- Know your microphone.
The microphone is your partner, not your enemy. Decide whether you prefer a handheld, lavaliere, or lectern mic. For handheld, keep it at chin level. If it is an over-the-ear, make sure it is taped to your face. Always test it in advance—have someone walk around the room to confirm you’re clear everywhere. Please arrive on time for your sound check, be gracious with the technicians, and thank them. They are your behind-the-scenes allies.
- Double-check your visuals.
If you’re using visual aids or video, confirm everything works before the audience arrives.
- Are your slides in the correct sequence?
- Do you have a remote so you can move freely?
- Can your visuals be read clearly from the back row?
Remember, visual aids are meant to support your message, not steal the spotlight. Sometimes the most powerful slide is a blank screen so all eyes are back on you.
- Coordinate with the organizer or emcee.
Clarity avoids awkward moments. Know who is introducing you, where you’ll enter from, and whether you’ll shake hands or not. If you’re speaking at a banquet, double-check that you have a clear path to the stage without navigating wires, chairs, or dinner plates. A smooth start builds credibility before you even speak.
- Provide your own introduction.
Never leave your introduction to chance. Send a pre-written version in advance, and bring extras with you. Write it in 18-point bullets for easy reading. Confirm your introducer knows how to pronounce your name and is comfortable with the wording. A well-crafted introduction sets the tone and positions you precisely as you want to be perceived.
- Be your own warm-up act.
Before you speak, mingle. Shake hands, ask questions, make connections. When people feel you’ve noticed them, they’ll give you their attention in return. That goodwill only lasts a few minutes, so reward them with a strong, memorable opening.
Remember
Any presentation—whether to a small group or a packed auditorium—can feel intimidating. The secret is preparation. When you arrive early, check the details, and build confidence in advance, you free yourself to focus on the most essential part of speaking: connecting with your audience and delivering lasting impact.
“Our investment in Patricia’s presentation coaching quickly became one of the smartest decisions we’ve made for our technical experts. What started as support for high-stakes events turned into an essential part of our preparation process. Patricia isn’t just an outside coach—she’s truly part of our team. Her ability to help our executives and engineers communicate with clarity and confidence has elevated not only our public presentations and Executive Briefing Center sessions but also internal meetings and customer conversations. The best part? The rave reviews keep coming.” Greg Smith, Vice President, Product Marketing at Nutanix
As a bonus: How to Warm Up Before You Hit the Stage
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Executive Speech Coach and Hall of Fame Keynote Speaker Patricia Fripp works with individuals and companies who want to stand out, win business, and gain a competitive edge.